A Few Guidelinesīe factual, not emotional, when adding a Note.Īdd simple, clear statements. This not only impacts the employee, the manager could be reprimanded for being unprofessional and careless. For instance, if an employee is chronically late, and the manager expresses his or her frustration in a Note, those words become part of the employee’s record. Remember: Notes can get a manager in hot water if the feature is misused. If Comments are umbrella statements that cover broad categories, then Notes are the details that add clarity to those general categories.įor instance, a Comment option might be “Car Problems - Late In.” Still, the Note would capture details such as what type of car problem the employee had, if the car was a personal or a company vehicle, or if the employee anticipates transportation to be an issue for the next few days. The Note feature in WFC Timekeeper is a popular feature that has been around since Workforce Timekeeper 6.0, and has proven to be a fast, easy way to add critical details to missed punches. Too, we know that the easier a tool is to use, the more it will be used and adopted by your team.
By listing a Comment this way, Late Ins are sorted alphabetically by exception, making it easier for your managers to use. In this example, the Exception, as well as the Comment, is listed. For example, if a growing number of employees are late because of road construction nearby, you can add an option such as Road Construction - Late In. However, it’s possible to add a custom Comment. Comments will appear in the timecard with a blue bubble indicator.įor a visual guide through this process, check out this Improv video demo.Ĭomments are preset statements you can choose from. Note: You can add more than one Comment and Note to the same punch.Ĭlick Apply, and then click Save in the timecard.
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Optionally, type in a free text note to add more information in the Note field.Ĭlick Add when finished. Select the most appropriate Comment from the list. If the punch you are commenting on has an exception, you will see the option to attach the comment to the punch time or the Exception. In the Punch Actions menu, select Comment. Right-click on the punch on which you wish to comment. The Comments feature provides important details when auditing timecard history, which is a great way to identify attendance trends.
Once you correct the punch times, Workforce Timekeeper won’t consider that punch “missing.” To properly document the punch correction, you can use the Comment and Note features.
You will need to confirm the missed punch times with the employee before fixing the punch. While it would great to just guesstimate the in/out time connected to the missed punch, that won't be enough. If you are a manager or system administrator in charge of timecards, the responsibility will ultimately (and legally) fall on you. If an employee forgets to add a punch, it can trigger a number of payroll issues if the data isn’t corrected.
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And, because time cards are tethered to compliance, it’s essential to understand how to optimize your full functionality in Kronos Workforce Timekeeper. When it comes to payroll, accuracy is everything.
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